Back-to-School Tip: Prepping your GradeBook

by Abby @ Quaver on August 9, 2016

in At Quaver HQ

Each Tuesday, we bring you a Tip of the Week to make using your Quaver resources easier than ever!

Click Play to listen to our Tip of the Week jingle! (Email readers, click-through to listen to the Tip of the Week Tune)

Today’s Tip is for all users with Teacher Administration access!

To kick off the 2016-2017 school year with a bang, we are sharing back-to-school tips that will help you dive right into Quaver’s resources!

Are students able to keep their accounts, but be associated with a new class in the GradeBook? 

The answer is – YES! Students can keep their accounts and move to a new class in your GradeBook for the new school year! 

If you use the Teacher Administration Tools to organize your students into classes and give assignments at, it may seem overwhelming to think about migrating all those students to new classes next year. Do not fear. It’s much simpler than you think!

We recommend naming your classes by school year and classroom teacher and setting an end date for each summer so that you can “Archive” the class and then enroll them for the new school year. This would allow you to keep any historical data but not confuse students!

How to enroll students with accounts into new classes in GradeBook:

1) Head to the Teacher Admin Panel

After you’ve signed into your account and clicked the yellow TEACHER TAB, click on the TEACHER ADMIN icon located on the School Bulletin Board.

2) Go to Manage Classes

Once in the Teacher Admin main menu, access your list of classes from the green MANAGE CLASSES guitar pick.

Screen Shot 2016-07-28 at 11.00.32 AM

3) Add a new class

Click ADD at the bottom the screen to add new classes.

Screen Shot 2016-07-28 at 11.09.36 AM

4) Fill in your class information

Complete the fields – few are optional but you want to make sure to fill in the Class Name, Grade, Period, Start, and End Dates. Click SAVE to add to your Class list.

Screen Shot 2016-07-28 at 11.13.38 AM

5) Enroll Students

Now that your classes are setup, all you have left to do is enroll them in their new classes. Select the yellow ENROLL STUDENTS guitar pick from the Teacher Admin main menu.

Screen Shot 2016-07-28 at 2.03.36 PM

6) Receive the Class Code

Select a class from the Select Class dropdown and notice the Class Code that appears in the top left corner of the screen.

Screen Shot 2016-07-28 at 2.09.18 PM

This Class Code is the key to enrolling your students in one simple step! There’s no need to add students manually or create new accounts. 

7) Distribute the Class Code

The next time your students visit to log in, instruct them to enter the NEW Class Code in the Log In Screen.

Screen Shot 2016-07-28 at 2.13.28 PM

Once logged in, you should see students appear in your Class List on the Enroll Students screen, and they will have access to any assignments created for the new class!


How do you plan to use the GradeBook this school year?

{ 2 comments… read them below or add one }

1 Roy Davis August 16, 2016 at 3:49 pm

Students must have a Quavername before they can be enrolled in a class on the teacher administrator page. How do they get that Quavername? In the first class I tried to enroll, I generated a quavername for a student and it was accepted. I followed the same criteria and entered a quavername for the next student and It was rejected. So how do students get that Quavername?


2 Abby @ Quaver August 16, 2016 at 3:57 pm

Hi Roy,

The main reason a QuaverName would be rejected is because it’s already used by another Quaver user. If you would like us to look into the name, feel free to email it to Jackie at


Leave a Comment

Previous post:

Next post: