How to Enroll Students in new GradeBook Classes

by Abby @ Quaver on August 19, 2014

in In the Quaver Classroom!

A great reminder as you head back to school – how to set up your Quaver GradeBook for the new year!

 

Inquiring teachers want to know:

Will students be able to keep their accounts but be associated with a different teacher and group of students for the GradeBook? 

The answer is:

Yes! students can keep their QuaverMusic.com accounts and move to a new class in your GradeBook for the new school year! 

TeacherAdministratrionLOGO_(RGB)ss_mh4If you use the Teacher Administration Tools to organize your students into classes and give assignments at QuaverMusic.com, it may seem overwhelming to think about migrating all those students to new classes this year. Do not fear. It’s much simpler than you think!

Let’s take a look at a few steps to make this transition easy for you and your students!

MainMenu

Step One: Set an end date for this year’s classes.

First things first, you’ll want to make sure each of the classes you used last school year has ended – so that it stops appearing as an active class for the students enrolled.

  • Access your list of classes from the green Manage Classes icon on your Teacher Administration Main Menu.

ManageClasses1

  • Select a class and click EDIT.

ManageClasses2

  • Here you want to check the END DATE field. Confirm that is, in fact, when last school year’s classes ended. Feel free to set it for anytime in the past to close it out. Then click SAVE.

Bonus Tip: From the Manage Classes screen, you can use the HIDE column to hide any non-current classes. They will be ARCHIVED – meaning they won’t appear in your Class List in other places on QuaverMusic.com.

 

Step Two: Create new classes for the new school year.

That takes care of last year’s classes – now you’ll want to set up new classes for the new school year!

  • Return to the same Manage Classes screen.

ManageClasses1

  • Click ADD to add new classes.

AddClass

  • Complete the fields – many are optional but you want to make sure to fill in the Subject, Teacher, Start and End Dates. Click SAVE to add to your Class list.

 

Step Three: Enroll students in the their new class.

Now you have all your new classes ready for the Semester. The final step is to get your students enrolled in their new classes – by grade or classroom teacher or whatever organization system you’ve chosen!

  • When you’re back in school in the Fall – select the yellow Enroll Students icon from the Teacher Administration Main Menu.
  • Select a class from the Select Class menu and notice the Class Code that appears in the top left corner of the screen.

Enroll Students

This Class Code is the key to enrolling your students in one simple step! There’s no need to add students manually or create new accounts. 

  • The next time they visit QuaverMusic.com to Log In, instruct students to enter the correct Class Code in the Log In Screen.

Homepage

  • They’ll simply CLICK HERE next to the call out for a Special Code and enter the Code!

login

Once logged in, you should see student’s appear in your Class List on the Enroll Students screen, and they will have access to any assignments created for the new class! As long as old classes have ended, there shouldn’t be any confusion for students about what class they are now in!

And just like that – you’re ready to go!

How are you using the GradeBook in your class? What other questions do you have about how to use it well? 

Leave a Comment

Previous post:

Next post: